Cyber Security
1. Intent And Scope
This cybersecurity policy(policy) provides the basis of cybersecurity management within ORA ID PTY LTD.
This policy applies to all of ORA ID PTY LTD employees, contractors, volunteers, vendors and anyone else who may have any type of access to ORA ID PTY LTD systems, software and hardware.
Effective protection of business information creates a competitive advantage, both in the ability to preserve the reputation of ORA ID PTY LTD and in reducing the risk of the occurrence of negative events and incidents.
2. Password Requirements
To avoid employees’ work account passwords being compromised, these best practices are advised for setting up passwords:
-  To avoid employees’ work account passwords being compromised, these best practices are advised for setting up passwords:
- Do not exchange credentials when not requested or approved by supervisor
- Change passwords every 3 months
3. Email Security
Emails can contain malicious content and malware. In order to reduce harm, employees should employ the following strategies:
- Do not open attachments or click any links where content is not well explained
- Check the email addresses and names of senders
- Search for inconsistencies
- Block junk, spam and scam emails
- Avoid emails that contain common scam subject lines such as prizes, products and money transfers
If an employee is not sure that an email, or any type of data is safe, the employee should contact Richard Albest.
4. Device Security And Using Personal Devices
Logging in to any work accounts for personal devices such as mobile phones, tablets or laptops, can put ORA ID PTY LTD data at risk. ORA ID PTY LTD does not recommend accessing any ORA ID PTY LTD data from personal devices. However, if this cannot be avoided, employees are obligated to keep their devices in a safe place and not exposed to anyone else.
Employees are recommended to follow these best practice steps:
- Do not open attachments or click any links where content is not well explained
- Keep all electronic devices’ passwords secure and protected
- Logging into accounts should only be performed through safe network
- Install security updates on a regular basis
- Upgrade antivirus software on a regular basis
- Never leave devices unprotected and exposed
- Lock computers when leaving the desk
5. Transferring Data
Data transfer is a common cause of cybercrime. Employees should follow these best practices when transferring data:
- Avoid transferring personal information such as customer data and employee information
- Adhere to the relevant personal information legislation
- Data should only be shared over authorised networks
- Data should only be shared over authorised networks
- Working Remotely
When working remotely, all the cybersecurity policies and procedures must be followed.
6. Acceptable Use
User accounts on work systems are only to be used for the business purposes of ORA ID PTY LTD and not to be used for personal activities.
Employees are responsible for protecting all confidential information used and/or stored on their accounts. This includes their user logins and passwords. Employees are prohibited from making unauthorised copies of such confidential information and/or distributing it to unauthorised persons outside of ORA ID PTY LTD.
Employees must not purposely engage in any activity with the intent to: harass other users; degrade the performance of the system; divert system resources to their own use; or gain access to ORA ID PTY LTD systems for which they do not have authorisation.
7. Security Requirements
Employees must not install unauthorised software. The company may at any time introduce a whitelist of approved/trusted programs. If this occurs then only these programs may be used by employees.
Employees should perform daily backups of important new/changed data, software and configuration settings.
Employees must not use unauthorised devices on their workstations, unless they have received specific authorisation from Richard Albest.
Employees must not attempt to turn off or circumvent any security measures.
Employees must report any security breaches, suspicious activities or issues that may cause a cyber security breach to Richard Albest.
8. Disciplinary Action
If this policy is breached, one or more of the following disciplinary actions will take place:
- Incidents will be assessed on a case-by-case basis
- In case of breaches that are intentional or repeated or cases that cause direct harm to ORA ID PTY LTD, employees may face serious disciplinary action
- Subject to the gravity of the breach, formal warnings may be issued to the offending employee
